Approved by:
Board of Trustees




Revised Date:




 Employees required to travel outside the county in the performance of official duties and entitled to reimbursement for expenses incurred must receive prior authorization from their immediate supervisor and library director by completing the “Request for Travel” form.

The library director may authorize prepayment of registration fees, airline tickets and other appropriate expenses to be incurred in travel by library personnel. Authorization shall be noted on the “Request for Travel” form available from the administrative office.

 Employees are encouraged to use a library vehicle when possible for travel purposes. Mileage should be recorded in the log provided for the vehicle. Personal vehicle mileage will be reimbursed at the rate established by the Hall County Government.

    Per Diem allotments will be made for meals, including taxes and tips, within the limitations established by the Hall County Government. Employees are entitled to reimbursement for breakfast expenses if they depart before 6:30 a.m.and dinner expenses if they return later than 7:30 p.m. This entitlement is based on the premise that early departure and late return times as provided above are out of necessity and not at the discretion or convenience of the employee. Any employee taking annual leave while away from headquarters on official business is not entitled to subsistence for the period of leave. Any employee on travel status, if accompanied by an individual who is not a library employee on travel status, will not be entitled to reimbursement for any expenses incurred for that individual.

 No reimbursement shall be made without appropriate completion of the “Employee Expense Statement” form available from the administrative office.